The Event Coordinator (Orientation) oversees and coordinates all orientation and pre-orientation activities offered by Arc to UNSW students. This role includes managing six weeks of events throughout the year, organising cohort-specific welcome events, and liaising with stakeholders across the university.
Description
Orientation Week (O-Week) is the flagship event on the Arc calendar, embodying the passion, excitement, diversity, and community at UNSW. It serves as a cornerstone of Arc's commitment to providing the best student experience, introducing students to campus life, and fostering connections among peers. With over 200 volunteers, dozens of stakeholders, 300 daily stalls, and 40,000 students attending, the event is truly one of a kind.
In this role, you'll be responsible for:
Planning and executing Arc & UNSW’s O-Week each term, maintaining our offering as the largest of its kind in the southern hemisphere.
Oversee the orientation volunteering program (Yellow Shirts). The Yellow Shirts are a team of 200 volunteers that are recruited, trained, and managed with the sole purpose of facilitating O-Week and putting first years first.
Mentor, coach, and manage the Yellow Shirts Coordinator, an experienced student casual who supervises and organises the Yellow Shirt volunteers and program more holistically.
Coordinate university level orientation initiatives, embedding Arc in UNSW students onboarding journey including being the point of contact and organiser of stalls, activities, and speakers at university events.
Skills And Experiences
Demonstrated experience in planning and executing large-scale events (10,000+ attendees on a NFP budget)
Passion and commitment to the primary objective and student life holistically.
Strong proven project management skills, including the ability to coordinate multiple aspects of events such as site management, safety protocols, scheduling, budgeting, and stakeholder engagement.
Excellent relationship building, collaboration and communication skills, with the capacity to work effectively with diverse internal and external stakeholders.
Demonstrated ability to coach and mentor young adults in the areas of project management, events management, people management;
Thorough knowledge of Workplace Health and Safety (WHS) and risk management practices.